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Registered student organizations must submit an Activity Request for all activities/events requiring transportation.

Private and Rented Vehicles

• Participants that are driving in private or rented vehicles must complete a  at least one week prior to their departure. This agreement will state that the participant understands that their personal insurance will be used to cover any claims made. Drivers must obtain a copy of the Glove Box Accident Form located in all the gloveboxes of ºÚÁÏÃÅVehicles. In the case of an accident follow the instructions on the form.  You must also submit a copy of the Glove Box Accident Form to CSE within 24 hours of the accident.
• RSOs needing to rent a vehicle for transportation must work with Loyola’s Campus Transportation Department (). When renting vehicles through Campus Transportation, drivers are expected to go through driver training. Click here to view all Campus Transportation's requirements for van rental from ºÚÁÏÃÅChicago. Click here to view all Vehicle Use Policy.

Domestic Travel over 100 miles

• RSOs traveling over 100 miles from the University’s Lakeshore Campus must submit a  through LUCommunity at least 10 business days in advance of travel date.
• Each RSO participant traveling must sign a Liability Waiver Form.  A Liability Waiver Form must be submitted to CSE no later than 48 hours prior to travel date.

International Travel

Any RSO with the intent to travel outside of the United States under the ºÚÁÏÃÅUniversity and/or RSO name must adhere to the University’s International Travel Policy in addition to following the steps listed below:

• RSOs traveling internationally must submit a  through LUCommunity at least 8 weeks in advance of travel date.
• Once Travel Information Form is on file, CSE will assist the RSO in coordinating a Health & Safety Orientation through the Office of International Programs.  This orientation must occur at least 6 weeks prior to the travel date. 
• Each RSO participant traveling must sign a Liability Waiver Form available for download through LUCommunity.  A Waiver Form must be submitted to CSE no later than 1 week prior to travel date.
• Each participant must complete an international travel registration with the Office of International Programs and purchase . Proof of enrollment will be collected at the Health & Safety Orientation.
• If a trip includes non-ºÚÁÏÃÅparticipants (recent graduates, alumni, friends or family of ºÚÁÏÃÅor visiting students), they will be required to participate in the Health & Safety Orientation. The ºÚÁÏÃÅCISI policies are limited to current ºÚÁÏÃÅemployees and students.  The ºÚÁÏÃÅCISI policies don't extend to spouses, dependents, or other guests.  Should additional travelers be interested in purchasing travel insurance on their own, they may do so.  It's possible for those individuals to purchase insurance directly from CISI at the insurer's .